Competing Quartet Registration Form

    In an attempt to streamline information gathering and to cut down on email traffic, your convention team is now gathering all needed quartet information via the form on this website. Your quartet will be officially registered with Region 13 after you have filled in the information requested below and pushed the SUBMIT button. Deadline for SUBMITTING your information is March 25, 2018!

    ONLY the QUARTET CONTACT should submit the details needed below for judging and the contest process! One per quartet!

    After you submit the following information for your quartet, be sure your quartet members are all signed up for an All Event Tickets. For quartet members, this should be done through affiliated Region 13 chapters or with Cris Connerty, our CAL Liaison, depending on your member status. CAL members can order with any "regular" chapter if they wish, so feel free to register with your friends or quartet-mates' chorus(es)! But bottom line: you just need one All Events Ticket, even if you compete three different times!

    A quick overview of the 7 quartet registration steps: 
        Step 1:  Make sure to register with Sweet Adelines International and pay the $100 contest fee to SAI before February 26, 2018 (late registration deadline--with a higher fee--is March 13, 2018 deadline). You should register online if possible, although SAI will also accept faxed registrations.
    Click here for SAI's quartet competitor page.
        Step 2:  Make sure you have followed copyright clearance requirements. Click here for copyright FAQs.
        Step 3:  Complete the Competing Quartet Registration Form. See below.
        Step 4:  Order a contest video, if desired. See below.
        Step 5:  Submit quartet information for webcasters to use. See below.
        Step 6:  Pay for your performance flash drives! Do this after you've completed Steps 1-5.
        Step 7:  Make sure you get an All Events Ticket, either through your chapter or with the CAL Liaison, Cris Conerty.
    Step 1 of 5:  Have you registered with International?
    WHY:  All competing quartets must first register to compete with Sweet Adelines International. Competition registration information was emailed to Quartet Contacts on January 12. ​NOTE: If a quartet has to withdraw, a written withdrawal notice must be received at International headquarters; this may be by email but a phone call is NOT sufficient.
    WHO DOES THIS:  Quartet Contact
    ​    WHEN:  Quartet registrations must be submitted to International by 2/26/18 to be included in the initial draw for order of appearance.  After that date, the late registration fee is $250 with the final/late deadline to register being 3/13/18.
    WHERE:  If your quartet hasn't already done so, register for contest on the ​Sweet Adeline website before Starting Step 2.
    Deadline for completing Steps 2-5:  March 25, 2018
    Step 2 of 5:  Are your songs ready?
    COPYRIGHT CLEARANCE: Sweet Adelines International requires that only copyright-cleared music be sung at regional competitions. If you have a medley of songs, you must include the information about each song, no matter how short the excerpt. Do not presume any song is in the public domain or that your parody is okay; check to be certain. Please read this 2018 Copyright Matters document from SAI. In our high tech, online world it is best to ask permission before using altered material or posting anything. If you have additional copyright questions, contact music@sweetadelines.com.

    By submitting the Competing Quartet Registration Form below, competitors warrant:
    1.  They have obtained appropriate clearance permission for the arrangements they plan to sing.
    2.  The competitors are members in good stand with Sweet Adelines International and with North by Northwest Region 13.
    3.  All rights to fees, commissions, royalties, or profits received as the result of the distribution sale or lease of the recordings or webcast in any form, as assigned to North by Northwest Region 13.
    Step 3 of 5:  Competing Quartet Registration
    Please fill in all of the information requested in this section. (*)
    Eligibility for Novice Quartet Award (below):  quartet must meet the following criteria: a) no more than two (2) members of the quartet have previously competed at any Regional Competition; b) score higher than any other novice quartet in the contest; and, c) achieve a minimum of 400 points.
    Quartets, please list your competition songs below, along with all the other requested information. 

    OPEN DIVISION COMPETITORS: If you are competing in the OPEN DIVISION and have more than two songs, please just list your first two songs below, then also complete this OPEN DIVISION CUE SHEET and email or snail mail it to Region 13's Competition Coordinator, Judy Galloway by April 13:  jhgalloway47@gmail.com / 2520 W Montello, Hood River, OR 97031. If there are changes made after your forms are sent, notify Judy by email and bring updated form(s) to Spokane to turn in at the start of the briefing.
    Housing
    Please indicate in which hotel your quartet will be housed. This helps us plan our busing and traffic pattern schedules.
    Local media may record some of the competition. ​Do you give permission for media coverage?
    Please provide a name and cell number below for ONE person who will be the contact for your quartet during contest in case of any questions or announcements. You will be able to confirm/adjust this name during the briefing, if needed. 
    Step 4 of 5:  Do you want a recording? 
    If you do not purchase a video recording, a free link to an audio-only recording will be sent to the quartet contact's email address within three weeks after competition.

    NEW! This year, all recordings will be on Flash Drives. Flash drives with your performance can be purchased for $35.00; payable either online or by check. Your flash drive will be included with your official quartet contest results at the end of competition. Additional flash drives can be purchased (when paying) for $10.00 each. If you order extra copies, they will be sent to you approximately two weeks after contest. 

    ​Step 5:  Webcast information Ab    out Your Quartet
    Please help our webcasters fill the empty time before your quartet takes the stage! List information below that would be interesting to the viewing audience. It need not be lengthy or detailed; just something fun, quartet milestones, fun performances, community activities...or embarrassing moments! You know...good stuff! ​This information will be forwarded to our Webcast Coordinator for our announcers to use.
Next step: The last thing is to make sure you all have made arrangements to purchase an All Events Ticket. You do that through your chorus or with the CAL Liaison, Cris Conerty. Email Cris at crissings@gmail.com.