Quartet Regional Registration Form

    Regional registration is the process by which we get all the miscellaneous information we need about each competing chapter.   ONLY THE QUARTET CONTACT SHOULD FILL OUT THIS FORM; one per quartet! ​

    If you've done this a few years in a row, you'll notice we have removed the webcast section this year. That information will be collected separately; you will be notified about it in a timely manner. 

    After you submit the following information for your quartet, be sure your quartet members are all signed up for an All Event Tickets. For quartet members, this should be done through affiliated Region 13 chapters or with Andren Moyer, our Alternate Membership Liaison, depending on your member status. CAL members  can  order with any "regular" chapter if they wish, so feel free to register with your friends or quartet-mates' chorus(es)! 

    A quick overview of the 6 quartet registration steps: 
        Step 1:  Registration begins December 21 for Region 13 quartets.  Before registering with Region 13 on this page, complete your registration with Sweet Adelines International and pay the the $100 contest fee to SAI before February 4, 2019 (late registration deadline--with a higher fee--is February 19, 2019 deadline). The easiest and fastest method is to register online, although SAI will also accept faxed registrations. Click here for SAI's quartet competitor page.
        Step 2:  Make sure you have followed copyright clearance requirements.   Click here for copyright FAQs.
        Step 3:  Complete the Regional Quartet Registration Form (see below).
        Step 4:  Order a contest video, if desired    (see below).
        Step 5:  Pay for your performance flash drives!  Do this after you've completed Steps 1-4.
        Step 6:  Make sure you   get an All Events Ticket, either through your chapter or with the Alternate Membership Liaison, Andren Moyer.
    Step 1 of 6:  Have you registered with International?
    WHY:  All competing quartets must first register to compete with Sweet Adelines International. Competition registration information was emailed to Quartet Contacts on December 21. ​   NOTE:    If a quartet has to withdraw, a written withdrawal notice must be received at International headquarters; this may be by email but a    phone call is NOT sufficient.
    WHO DOES THIS:  Quartet Contact
    ​    WHEN:  Quartet registrations must be submitted to International by   February 4, 2019    to be included in the initial draw for order of appearance.  After that date, the late registration fee is $250 with the final/late deadline to register being February 19, 2019.
    WHERE:  If your quartet hasn't already done so, register for contest on the ​Sweet Adeline website before Starting Step 2.
    Deadline for completing Steps 2-5:  Monday, March 4, 2019
    Step 2 of 6:  Are your songs ready?
    COPYRIGHT CLEARANCE:   Sweet Adelines International requires that only copyright-cleared music be sung at regional competitions. If you have a medley of songs, you must include the information   about   each song, no matter how short the excerpt. Do not presume any song is in the public domain or that your parody is okay; check to be certain.   Please read this Copyright Matters  document     from SAI. In our high tech, online world it is best to ask permission before using altered material or posting anything.   If you have additional copyright questions, contact   music@sweetadelines.com.

    By submitting the Competing Quartet Registration Form below, competitors warrant:
       1.  They have obtained appropriate clearance permission for the arrangements they plan to sing.
       2.  The competitors are members in good stand with Sweet Adelines International and with North by Northwest Region 13.
       3.  All rights to fees, commissions, royalties, or profits received as the result of the distribution sale or lease of the recordings  or webcast in any form, as assigned to North by Northwest Region 13.
    Step 3 of 6:  Competing Quartet Registration
    Please fill in all of the information requested in this section. (* = mandatory)
    Eligibility for Novice Quartet Award (below):  quartet must meet the following criteria: A)  no more than two (2) members of the quartet have previously competed at any Regional Competition; B) score higher than any other novice quartet in the contest; and, C) achieve a minimum of 400 points.
    Quartets, please list your competition songs below, along with all the other requested information. 

    OPEN DIVISION COMPETITORS: If you are competing in the OPEN DIVISION and have more than two songs, please just list your first two songs below, then also complete this OPEN DIVISION CUE SHEET and email or snail mail it BY FRIDAY, MARCH 22 to Region 13's Competition Coordinator, Judy Galloway:  jhgalloway47@gmail.com / 2520 W Montello,  Hood River, OR  97031. If there are changes made after your forms are sent, notify Judy by email and bring updated form(s) to Spokane to turn in at the start of the briefing.
    Housing
    Please indicate in which hotel your quartet will be based. This helps us plan our busing and traffic pattern schedules.
    Local media may record some of the competition, and North by Northwest Region 13 will use photographs from the official photographer on their Facebook and/or website(s). ​ Do you give permission for Media Coverage to these entities?
    Please provide a name and cell number below for ONE person who will be the contact for your quartet during contest in case of any questions or announcements. You will be able to confirm/adjust this name during the briefing, if needed. 
    Step 4 of 6:  Do you want a contest video? 
    If you do not purchase a video recording, a free link to an audio-only recording will be sent to the quartet contact's email address within three weeks after competition.

    NOTE:   All recordings will be on flash drives  and   can be purchased for $35.00; payable either online or by check. Your flash drive will be included with your official quartet contest results at the end of competition.   Additional flash drives can be purchased (at Checkout) for $10.00 each. If you order extra copies, they will be sent to you approximately two weeks after contest. 
Your next steps:
Pay for your flash drive, if you ordered one. You can do that by clicking here.
​The last thing is to make sure you all have made arrangements to purchase an All Events Ticket. More information is available by clicking here.