Competing Chorus Registration Form

    In an attempt to streamline information gathering, and to cut down on email traffic, your convention team is now collecting needed chorus information via the form on this webpage. The President/Team Leader/Chorus Convention Chair for a competing chorus is asked to provide details about their chapter needed for the judging and contest process. ONLY THE PRESIDENT/TEAM LEADER/CHORUS CONVENTION CHAIR SHOULD FILL OUT THIS FORM.

    Your chorus will be officially registered with Region 13 after you have filled in the information requested below and pushed the SUBMIT button (though you still will need to pay!). Deadline for submitting your information on this page is March 25, 2018!

    Along with providing the following information, the President/Team Leader/Chorus Convention Chair will also need to order and pay for the chorus' All Event Tickets (AETs).  Order forms and information are available on the All-Events Tickets webpage; details about paying are also on that page.

    An overview of the 8 registration steps: 
        Step 1:  Make sure to register with Sweet Adelines International and pay the $150 contest fee to SAI before February 27, 2018 (late registration deadline--with a higher fee--is March 14, 2018 deadline). You should register online if possible, although SAI will also accept faxed registrations. Click here for SAI's chorus competitor page.
        Step 2:  Make sure you have followed copyright clearance requirements. Click here for copyright FAQs.
        Step 3:  Complete the Competing Chorus Registration Form. See below.
        Step 4:  Order a contest video(s), if desired. See below.
        Step 5:  Submit chorus information for webcasters to use. See below.
        Step 6:  Download, complete, and return your chapter's All Events Tickets Order Form. Do this AFTER Steps 1-5.
        Step 7:  Pay for everything! Do this after you've completed Steps 1-6.
        Step 8:  Download and complete SAI’s List of Competing Members form. Your members must sign this document, and then you should email / snail mail a copy of the form with signatures to Judy Galloway by April 13, 2018:  jhgalloway47@gmail.com / 2520 W Montello, Hood River, OR 97031. She will need forward the information to our contest Panel Secretary. 

    QUESTIONS? If you have any questions before proceeding, contact us at r13convention@sairegion13.org. 
    Step 1 of 5:  Have you registered with International?
    WHY:  All competing choruses must first register to compete with Sweet Adelines International. Competition registration information was emailed to Quartet Contacts on January 12. ​NOTE: If a chorus has to withdraw, a written withdrawal notice must be received at International headquarters; this may be by email but a phone call is NOT sufficient.
    WHO DOES THIS:  President/Team Leader or Chorus Convention Chair
    ​    WHEN:  Chorus registrations must be submitted to International by 2/27/18 to be included in the initial draw for order of appearance. After that date, the late registration fee is $250.00, with the final/late deadline to register being 3/14/18.
    WHERE:  If your chorus hasn't already done so, register for contest on the Sweet Adeline website before Starting Step 2.
    Deadline for completing Steps 2-5:  March 25, 2018
    Step 2 of 5:  Are your songs ready?
    COPYRIGHT CLEARANCE: Sweet Adelines International requires that only copyright-cleared music be sung at regional competitions. If you have a medley of songs, you must include the information about each song, no matter how short the excerpt. Do not presume any song is in the public domain or that your parody is okay; check to be certain. Please read this 2018 Copyright Matters document from SAI. In our high tech, online world it is best to ask permission before using altered material or posting anything. If you have additional copyright questions, contact music@sweetadelines.com.

    By submitting the Competing Chorus Registration Form below, competitors warrant:
    1.  They have obtained appropriate clearance permission for the arrangements they plan to sing.
    2.  The competitors are members in good stand with Sweet Adelines International and with North by Northwest Region 13.
    3.  All rights to fees, commissions, royalties, or profits received as the result of the distribution sale or lease of the recordings or webcast in any form, as assigned to North by Northwest Region 13.
    Step 3 of 5:  Competing Chorus Registration
    Please fill in all of the information requested in this section. (*)
    Eligibility for Novice Director Award ​(below):  Chorus director must meet the following criteria: a) Competing as a director for the first time ever in any barbershop (BHS, SAI, HI, etc) contest; b) Score higher than any other Novice Directors; and c) achieve a minimum of 400 points.
    Competition Chairs, please list your two competition songs below, along with all the other requested information. 

    If you are competing in the OPEN DIVISION and have more than two songs, please list your first two songs below, then also complete this OPEN DIVISION CUE SHEET and email or snail mail it to Region 13's Competition Coordinator, Judy Galloway by April 13:  jhgalloway47@gmail.com / 2520 W Montello, Hood River, OR 97031. If there are changes made after your forms are sent, notify Judy by email and bring updated form(s) to Spokane to turn in at the start of the briefing.
    Local media may record some of the competition. ​Do you give permission for Media Coverage?
    Housing
    Please indicate in which hotel the majority of your members will be housed. This helps us plan our busing and traffic pattern schedules.
    Extra Chorus Rehearsal Request
    1. Choruses may make advance requests for one extra rehearsal time on Thursday or Friday (evening only) by submitting a rehearsal request (right). Rehearsal rooms are in the hotels or convention center and DO NOT have risers.
    2. Rehearsal times are assigned based on first come, first served basis.
    3. The length of the rehearsal time will be in proportion to the number of choruses requesting rehearsals at that time.
    4. No rehearsal times will be scheduled during regional events.
    5. Your chorus will receive a notification identifying time and location for the rehearsal.
    6. Please be prompt for arrival and departure. If you arrive late, you must still leave at your scheduled time so the next chorus can enter the room.
    Saturday Morning Rehearsals
    1.  All choruses will be scheduled 45-minute rehearsals on Saturday morning, in order of appearance.  
    2.  Choruses can also book (and pay for) a 45-minute chorus breakfast held in conjunction with the rehearsal.  
    ​3.  Please indicate at right which option your chorus will want to do Saturday morning.  
    Chorus Contact DURING CONTEST WEEKEND
    Please provide a name and cell number below for ONE person who will be the contact for your chorus during contest in case of any questions or announcements. You will be able to confirm/adjust this name during the briefing, if needed.
    Step 4 of 5:  Do you want a recording? 
    If you do not purchase a video recording, a free link to an audio-only recording will be sent to the director's email address within three weeks of competition.

    NEW! This year, all recordings will be on Flash Drives. Flash drives with your chorus performance can be purchased for $35.00; payable either online or by check. Your flash drive will be included with your official chorus contest results at the end of competition. Additional flash drives can be purchased (at Checkout) for $10.00 each. If you order extra copies, they will be sent to you approximately two weeks after contest. 

    Your director has the option to order a Director Flash Drive for $25.00 with a split-view video showing 1) the chorus, and 2) the director from the onstage camera.
    Step 5:  Webcast information About Your Chorus
    Please help our webcasters fill the empty time before your chorus takes the stage! List information below that would be interesting to the viewing audience. It need not be lengthy or detailed; just something fun, like chorus milestones, statistically huge, favorite coaches, community oriented, or embarrassing. You know...good stuff! ​This information will be forwarded to our Webcast Coordinator for the announcers to use.

​ Next step: Ordering and paying for your All Events Tickets. Click here!