Chorus Regional Registration Form

     Regional registration is the process by which we get all the miscellaneous information we need about each competing chapter.   ONLY THE PRESIDENT/TEAM LEADER/CHORUS CONVENTION CHAIR SHOULD FILL OUT THIS FORM; not individual members.

    ​If you've done this a few years in a row, you'll notice we have removed the webcast, extra rehearsals, and Saturday meal sections! That information will be collected separately; you will be notified about it in a timely manner. 

    Your chorus will be officially registered with Region 13 after you have filled in the information requested below and pushed the SUBMIT button.   Deadline for submitting your information on this page is March 4, 2019! 

    An overview of the 6 registration steps: 
        Step 1:  Registration begins December 21 for Region 13. Before registering with Region 13 on this page, complete your registration with Sweet Adelines International and pay the $150 contest fee to SAI before February 5, 2019 (late registration deadline--with a higher fee--is February 20, 2019). It's easiest and fastest to register online, although SAI will also accept faxed registrations.   Click here for SAI's chorus competitor page.
        Step 2:  Make sure you have followed copyright clearance requirements.   Click here for copyright FAQs.
        Step 3:  Complete the Regional Chorus Registration Form, below.
        Step 4:  Upon completion of Steps 1-3, our registrar, Evelyn Weiss, will be notified and automatically send you your AET form via email. (This is a change from previous years, but we have realized that having members' email addresses available on the Internet is not such a great idea.) If you don't hear from Evelyn in a few days, please email her.
        Step 5:  Pay for everything! Do this after you've completed Steps 1-4.
        Step 6:  Download and complete SAI’s List of Competing Members form, which is available here. Follow the instructions on the form to fill it out and then make  TWO copies of the form / list of competing members. These should be handed in during the Chorus Briefing at competition; you DO NOT mail them SAI headquarters.

    QUESTIONS?  If you have any questions before proceeding, contact us at r13convention@sairegion13.org. 
    ​
    Step 1 of 6:  Have you registered with International?
    WHY:  All competing choruses must first register to compete with Sweet Adelines International. Competition registration information was emailed to Quartet Contacts on January 12. ​   NOTE:  If a chorus has to withdraw, a written withdrawal notice must be received at International headquarters; this may be by email but   a    phone call is NOT sufficient.
    WHO DOES THIS:  President/Team Leader or Chorus Convention Chair
    ​    WHEN:  Chorus registrations must be submitted to International by 2/27/18  to be included in the initial draw for order of appearance.  After that date, the late registration fee is $250.00, with the final/late deadline to register being 3/14/18.
    WHERE:  If your chorus hasn't already done so, register for contest on the   Sweet Adeline website  before Starting Step 2.
    ​
    Deadline for completing Steps 2-4: Monday, March 1, 2019
    ​
    Step 2 of 6:  Are your songs ready?
    COPYRIGHT CLEARANCE:   Sweet Adelines International requires that only copyright-cleared music be sung at regional competitions. If you have a medley of songs, you must include the information   about   each song, no matter how short the excerpt. Do not presume any song is in the public domain or that your parody is okay; check to be certain. Please read this   Copyright Matters  document from SAI. In our high-tech, online world it is best to ask permission before using altered material or posting anything.   If you have additional copyright questions, contact music@sweetadelines.com.

    By submitting the Competing Chorus Registration Form below, competitors warrant:
    1.  They have obtained appropriate clearance permission for the arrangements they plan to sing.
    2.  The competitors are members in good stand with Sweet Adelines International and with North by Northwest Region 13.
    3.  All rights to fees, commissions, royalties, or profits received as the result of the distribution sale or lease of the recordings  or webcast in any form, as assigned to North by Northwest Region 13.
    Step 3 of 6:  Regional Chorus Registration
    Please fill in all of the information requested in this section. (*)
    Eligibility for Novice Director Award ​(below):  Chorus director must meet the following criteria: a) Competing as a director for the first time ever in ANY barbershop (BHS, SAI, HI, etc) contest;   b) Score higher than any other Novice Directors; and c) achieve a minimum of 400 points.
    Please list your two competition songs below, along with all the other requested information. 

    If you are competing in the OPEN DIVISION and have more than two songs, please list your first two songs below, then also complete this OPEN DIVISION CUE SHEET and email or snail mail it  BY FRIDAY, MARCH 22 to Region 13's Competition Coordinator, Judy Galloway:   jhgalloway47@gmail.com  /  2520 W. Montello,   Hood River, OR 97031. 

    ​I    f there are changes made after your forms are sent, notify Judy by email and bring updated form(s) to Spokane to turn in at the start of the briefing.
    Local media may record some of the competition, and North by Northwest Region 13 will use photographs from the official photographer on their Facebook and/or website(s). ​ Do you give permission for Media Coverage to these entities?
    Chorus Contact DURING CONTEST WEEKEND
    Please provide a name and cell number below for ONE person who will be the contact for your chorus during contest in case of any questions or announcements. You will be able to confirm/adjust this name during the briefing, if needed.
     Videos
    If you do not purchase a video recording, a free link to an audio-only recording will be sent to the director's email address within three weeks of competition.

    All recordings will be on flash drives  and can be purchased for $35.00; payable either online or by check. Your flash drive will be included with your official chorus contest results at the end of competition.   Additional flash drives can be purchased (at checkout) for $10.00 each. If you order extra copies, they will be sent to you approximately two weeks after contest. 

    You have the option to order a flash drive for $25.00 with a split-view video showing 1) the chorus, and 2) the director from the onstage camera. This can be in addition to the full-chorus video or in place of.

    NOTE:   You will actually pay for your flash drive(s) later, at the same time you purchase your AETs.

​What's next?
1.  When you submit this form you'll automatically be sent to our Chorus Rehearsals and Meals page, which we have separated out from the Regional Registration page this year. The procedure is slightly different than previous years--you'll be calling the hotel directly--so be sure to read the introduction.
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2.  Also upon submitting the form, our registrar, Evelyn Weiss, will be automatically notified. She will then send your AET form to the email address you've indicated in the "This registration is being submitted by​" box above, and you can start in on Step 4: Ordering your AETs. If you don't hear from Evelyn in a few days, please   email her.